Rules

1 §

Name of the registered Association is Helix ry and its domicile is the City of Helsinki. Name “Helix” can be utilised in informal contexts.

 

2 §

The Association is a student organisation, which acts as an overseer of common and collective good for the students of biochemistry, cell and molecular biology at the University of Helsinki.

 

3 §

To meet its objective, the Association

  • Oversees the study-related and occupational benefits of biochemistry, cell and molecular biology students
  • Develops student organised educational activities
  • Keeps in touch with other student organisations and other associations of the field
  • Contributes to good morale and solidarity
  • Follows societal changes concerning biosciences
  • Aims to promote the appreciation of biosciences in the Society. To promote these objectives, the association publishes its own magazine, organises study counselling, meetings and other social events.

4 §

To become a official member entitled to vote, the applicant must study biosciences as a primary or secondary subject in a undergraduate or graduate programme at the University of Helsinki.  The member must a registered student at the University of Helsinki.

 

5 §

A Member can resign from the Association with a written announcement and delivering it to the Executive Board or the Chairperson of the Board or by announcing resignation in a meeting of the Board and making an addition to the minutes.

 

6 §

The Board can unanimously dismiss a member, who has not payed the membership fee or has been involved in causing substantial harm on the possessions or the operation of the Association or has posed as a representative of the Association in the public without authorisation causing harm to the Association. The Board can also dismiss a member who no longer meets criteria of membership.

 

7 §

Annual meeting decides on the size of the membership fee and its implementation.

 

8 §

The affairs of the Association are taken care by the Executive Board. The Board is composed of the Chairperson, Vice-chairperson, Treasurer, Secretary and a minimum of three and maximum of eleven other official members of the Association. The Board is chosen or elected for a period of one year by an Election meeting.

Meeting of the Association can discharge a member of the Board and if necessary choose or elect another member of the Association to their position.

 

9 §

A meeting of the Board has a quorum, if minimum half of the members of the Board are present including the Chairperson or the Vice-chairperson.

 

10 §

A meeting of the Board is summoned by the Chairperson or the Vice-chairperson. The meeting must be announced minimum of three days before at the home page and common mailing lists of the Association.

 

11 §

In the meeting of the Board, each and every official member of the Association has right to be present and to speak.

 

12 §

The name of the Association can be endorsed by the Chairperson, Vice-chairperson or Secretary in a presence of another or by the Treasurer alone. The Board can authorise a member of the Association to endorse the name alone.

 

13 §

The utmost quorum is by an official meeting of the Association summoned at least twice during the academic year. The official meeting has to be summoned if a regular meeting or a meeting of the Board so decides or at least 1/10 of the members of the Association with a right to vote so demand with a written statement; In this case, the Board is obliged to summon an official meeting within a fixed period of one month from the arrival of the written statement, and simultaneously complying with the restriction in 14 §.

 

14 §

The official meetings of the Association must be organised during autumn and spring terms of University of Helsinki.

 

15 §

The official meetings of the Association must be announced two weeks in advance on the association’s bulletin board, home page and general mailing list, except in the case of situation stated in 19 §.

 

16 §

Association’s operation and accounting period is the calendar year. Administration and accounts are inspected by two Operations Inspectors chosen in the Election meeting. They will present their statement and propositions at the Annual meeting. The Operations Inspectors will be chosen for a fixed period of one year. The accounts and annual report have to be submitted to inspection minimum of three weeks in advance of the Annual meeting. Responsibility on balancing of the accounts shall be on the Treasurer.

The Operations Inspectors shall present their statement on the Association’s accounts and management minimum of two weeks in advance of the Annual meeting.

 

17 §

The Association organises two official meetings annually. The Annual meeting will be organised in the beginning of a calendar year and at the latest in the end of February. The Election meeting will be organised during the autumn term of the University of Helsinki.

 

Following subjects will be addressed in the Annual meeting:

  1. The annual report by the Executive Board will be presented
  2. The accounts of Association and the statement on the accounts and management by the Operations Inspectors will be presented
  3. The decisions on the balancing of the accounts and discharging the Executive Board and other accountable people will be made
  4. The revenue estimate and the budget for the new year will be approved
  5. The strategy for the new year will be approved
  6. The amount and the collection of membership fees for each member group will be decided
  7. Other presented subjects, paying attention to the provisions on Associations Act 24 §.

 

Following subjects will be addressed in the Election meeting:

  1. Election of the Chairperson, Vice-chairperson, Treasurer and Secretary
  2. Election of other members of Executive Board
  3. Selection of two Operations Inspectors and Vice-inspectors
  4. Selection of other Functionaries
  5. Other presented subjects, paying attention to the provisions on Associations Act 24 §.

 

18 §

In a meeting of the Association, all official members have a right to be present, to speak and to vote. The meeting has a quorum when it has been summoned in accordance to the rules.

 

19 §

Changes and additions to the rules can be done, when the subject in concern has been presented in two sequential meetings with a minimum of two week interval between them. The changes or additions will be approved with a ⅔ majority in the latter meeting.

 

20 §

Decision about shutting down the operation of the Association must be done in two sequential meetings which have been summoned two weeks in advance, and in accordance to the rules, in a local, Helsinki-region newspaper. The meetings must be organised minimum one month and maximum two months apart and the decision must have 4/5 majority of the votes in both meetings.

 

21 §

In a case of Association’s shutdown, the Association’s resources will be granted to analogous objective decided by the meetings mentioned at 20 §.

 

22 §

Otherwise, the national Associations Act will be adhered.